Meetings and minutes

Your website you will have a dedicated section where you can post information about meetings. It is possible to set up meetings and attach agendas and minutes in a number of formats.

Managing meetings

Meetings are managed via the eGov menu.

If your account has permission to access meetings, you navigate to their management area by the following:

1. Click the eGov icon in the left navigation bar. The eGov menu will open.
2. Click the Meeting minutes link in the third group of links.

Committee fields

The following fields are provided to store data about committees.

Field	Notes	Required?
Title	A title (e.g. Licensing Committee)	✅
Archived	If a committee is no longer required or has been merged with another committee then you can choose to archive this committee. The minutes will still be available to you.

Meeting fields

note

To create a meeting record, you must first have created the associated committee.

The following fields are provided to store data about committees.

Field	Notes	Required?
Meeting date	The date of your meeting.	✅
Times	Start and end time of your event.
Categories	The relevant taxonomy categories for your meeting.	✅
Metadata	Metadata related to this meeting.	✅
Show in event calendar	You can select whether you want your event to be displayed in the Events section of your website.

Attachment types

Type	Notes
File attachment	Upload your attachments in formats such as Word, PDF etc.
Content attachment	Attachments by creating them manually within the Control Center.

Meeting attachment fields

Once you have saved your meeting you will be given access to the following options which you can use to manage your agendas, minutes and reports.

Field	Notes	Required?
Type	Select your Attachment Type (for example, minutes) from the dropdown list.	✅
Title	The title of your attachment.	✅
Content	Manually entered attachment content (content attachments only).	✅
File	Associated file (file attachments only).	✅

Adding attachments

To add a new attachment, try the following:

1. Open the meeting for editing.
2. Click on the Actions button to open the menu, and click New file or New content link depending on the type of attachment you're creating. The attachment form will be shown at the bottom of the page.
3. Complete the form fields, and click the Save button to save your changes.
4. The page will refresh, a success message is shown and the attachment will be added to the meeting attachment table.

Managing attachment types

Attachment types can be created from the meeting management page.

To add an attachment type, try the following:

1. Open the meeting for editing.
2. Click on the Actions button to open the menu, and click Manage attachment types link. The "Attachment type" form is shown at the bottom of the page.
3. Complete the form fields, and click the Save button to save your changes.