Calendar Groups

A Calendar Group can contain multiple calendars. A Venue that provides multiple bookable facilities would be considered a Calendar Group.

Creating a new Calendar Group

The following fields are provided to store data about a Calendar Group:

Field	Notes	Required?
Name	All Calendar Groups must have a name, this will help you to identify the venue and its associated calendars.	✅
Address	The location of the venue
Telephone	The contact number of the venue
Website	The web address of the venue

Creating a new Calendar

1. Click on the Calendar group (venue) you would like to add the calendar to.
2. Click the New calendar button.

The following fields are provided to store data about a Calendar:

Basic Settings

Field	Notes	Required?
Name	All Calendars must have a name, this will help you to identify the calendar.	✅
Event Configuration	Defines the location, duration and availability of bookable events. Set in Event Configurations	✅
Pricing configuration	Defines the prices charged for events
Linked Office 365 calendar	Choose the external calendar which will store active and historic bookings	✅
Additional Content	WYSIWYG editor to provide further information about the calendar

Blocked Times

There is a toggle to automatically prevent new bookings on England and Wales bank holidays. You can also add your own specific times to block.

note

The blocked times can only be done on a per day basis, please ensure the start date and end date is the same date.

Field	Notes	Required?
Start date	Date and time	✅
End date	Date and time	✅
Reason	Text box to explain why it is blocked	✅

Blocked Times can be filterd by:

• Start Date
• End Date
• Reason
• Administrator that added the Blocked Time.

Received bookings

This will list all bookings for the calendar with the following details:

• Date
• Time
• Session length
• Price
• Booking reference number
• Link to booking form
• Location
• Status

Editing Received Bookings

From Received Bookings you can change the location details shown in Outlook or delete a booking using the Edit dropdown show with each received booking.

To change the location:

1. Choose Change location from the Edit dropdown.
2. Add or edit the location details
3. Click the Save button

note

Any Cancel and Change Location actions here will not reflect in Jadu Connect.

Filtering Received Bookings

Received bookings can be filtered by:

• Start Date
• End Date
• Status
• User Form ID - this must be a full form ID match